AGM Voting

info@fandfgunclub.org

Committee Selection It’s time to vote and select your committee for Season 42, 2026-2027 Believe it or not, another year is almost gone, and we’re fast approaching Season 42 which starts with the first shoot on 13 th September. The AGM is on 24 th August and the elected Committee for 2025-2026 will be announced at the meeting. As with the club rules (see below or the Members Handbook for a reminder), there is a 14 day period from 1 st August to put your name forward if you wish to stand for election. The 2025-2026 Committee are all happy to stand for re-election. From 23 rd August, there will be a 7 day period for members to cast their votes. Please use the form below if you wish to stand for election. This opportunity is open from 1 st August to 14 th August. The Committee Selection Process The existing committee will step down, and a new committee will be elected at each Annual General Meeting (AGM). The AGM is held after the final shoot of the season, typically on the fourth Sunday in August. The committee will consist of three members, which is deemed sufficient to oversee all club operations. Additional support may be provided by co-opted members appointed by the committee to undertake specific tasks or roles, such as arranging the Annual Shooting Tour or overseeing ground maintenance. Co-opted members are authorised to act on behalf of the club and, when necessary, may be allocated an official F&F email address and access to relevant documentation as required. However, co-opted members do not typically engage in the day-to- day management of the club or attend committee meetings unless specifically requested by the committee. Co-opted members do not hold decision-making powers or voting rights beyond the scope of their designated responsibilities. On 1st August, the committee will invite nominations from individuals wishing to stand for election. Eligible candidates include any fully paid club member who has been actively shooting with F&F for at least two full seasons, including current committee members seeking re-election. All nominations must be submitted by 14th August. There is no restriction on the duration a member can serve on the committee. Beginning on 14th August, a seven-day voting period will take place, during which each member is required to select their three preferred candidates for the committee from the list of eligible candidates. For the voting process to be deemed valid, participation from over 50% of the club's fully paid members is mandatory. If this threshold is not achieved, or a tie arises, a supplementary voting round will be conducted. The newly elected committee will be announced at the Annual General Meeting (AGM). In the unlikely event that fewer than three individuals are willing to stand for election, the current committee members will determine the most appropriate course of action. This ensures the committee consistently comprises three fully paid members who have been active in the F&F Gun Club for at least two complete shooting seasons. Once the committee has been finalised, the new committee will collectively assign roles and publish the new committee structure by the end of September. These roles typically include Chairman, Treasurer, and Membership Secretary, although one individual may perform multiple roles if necessary. Should one or more committee members step down mid-season, the remaining members will decide whether replacements should be elected mid-season or deferred until the next AGM. Any amendments to this process must be communicated to all members for approval and implemented only with the agreement of a majority of fully paid members.